Expense form.

We want to make it as easy as possible for our managers and coaches to claim back approved club expenses. This page gives you quick access to the expense form so you can submit your claim promptly and get reimbursed without unnecessary admin.

Processing Information

  1. Each expense line must be supported with evidence* (receipt, invoice etc). This can be a photo, pdf, jpeg etc. *no evidence is required for referee fee’s for league game fixtures.

  2. If your claim is more than 5 items, please submit further forms.

  3. All claims must be made within 3 months of expenditure being incurred, advances will be considered by exception (e.g. league game ref fee’s)

  4. Submissions with errors will be rejected and require resubmission.

  5. Accepted claim forms submitted by the 15th of the month will be paid before the end of that month.

  6. If a cheque is preferred, please provide the payee name within the bank details but leave the sort code and account number blank. When submitting please include your address after your name in account holder.

  7. For any queries or to submit a manual expense claim email - treasurer@rothleyimpsjuniorfc.on-microsoft.com